Meeting Minutes
SELECTMEN’S MEETING MINUTES
December 26, 2017
The meeting was called to order at 6:30 P.M. by Chairman Harris. Present were Ms. Pitt and Mrs. Paight. Also present was Ellen Smith, Town Administrator.
The Town of Marlborough solicited bids for 2018 cleaning and lawn maintenance services. Chairman Harris first addressed the cleaning contract. The Town received one bid. Ms. Pitt moved and Chairman Harris seconded a motion to award the 2018 cleaning contract to Blue Sky Cleaning, vote to approve was unanimous. Chairman Harris noted that two bids were received for lawn maintenance services. Ms. Pitt moved and Chairman Harris seconded a motion to award the 2018 lawn maintenance contract to Personal Touch Yard Care, LLC as it was the lowest bid, vote to approve was unanimous. Agreements will be forthcoming.
Mrs. Paight moved and Chairman Harris seconded a motion to approve the minutes of the December 14, 2017 meeting as written and the December 18, 2017 and December 20, 2017 minutes as amended, vote to approve was unanimous.
Mrs. Paight moved and Chairman Harris seconded a motion to accept the December 28, 2017 Direct Deposit Register in the amount of $8,080.70 and Payroll Check Register in the amount of $2,412.21 and the December 26, 2017 Accounts Payable in the amount of $284,547.96, vote to approve was unanimous.
The Board discussed distributions from the Hemenway Fund and clarified that the School District will be held to the same number of pages as last year in the annual report. Discussion of year end encumbrances was tabled until the December 29, 2017 meeting.
Chairman Harris updated the Board on her discussion with Ms. Shepardson regarding LED light conversions. The Board agreed that this is an important project; however, it does not take priority at this time. Chairman Harris recommended to Ms. Shepardson that if she wishes to pursuit this for the 2018 Town Meeting she should consider a petition warrant article.
The Board discussed the renewal of the IT contract for the Library and decided to add language to the contract presented. The language states that a detail of all work done, including maintenance, be provided. Ms. Pitt moved and Chairman Harris seconded a motion to execute the contract for Library IT services pending correction with express stipulation that logs are to be provided for all services, vote to approve was unanimous.
Chairman Harris moved and Mrs. Paight seconded the motion to adjourn the meeting, vote to approve was unanimous. Meeting adjourned at 9:00 pm.
Respectfully submitted,
Ellen Smith
Town Administrator